Nursing e Portfolio Policy and Procedure

Financial Aid Policies and Procedures
May 7, 2016 – 03:00 am

Entries in the e-portfolio Presentation Registrar Induction Session Welcome to GTD David

To receive federal student loans (Stafford, Grad PLUS, Nurse Faculty Loan), a graduate student must be enrolled for at least 4.5 credit hours each semester during the fall/spring semesters and 3.0 credit hours during the summer semester. ABSN and post-bachelor’s certificate students must be enrolled in at least 6.0 credit hours per semester to receive federal loans. Federal policy does not allow disbursement of a loan during a semester in which a student is enrolled for fewer than the required credit hours.

Withdrawal/Leave of Absence

If a student files for a leave of absence before the first day of classes, charges and financial aid will be canceled for the semester. Financial aid resources must be returned to their sources; e.g., Stafford loans will be returned to the lender, scholarships to the school, etc. If a student takes a leave of absence after the first day of classes, a calculation must be completed to determine whether the student is entitled to a refund. Check the School of Nursing Bulletin for current refund policies, which are consistent with those recommended by the federal government.

The Duke University School of Nursing Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term. The withdrawal date will be used to calculate the amount of aid the student has earned, and therefore how much aid may be kept.

For example, if the student has completed 35% of the term, the student may keep 35% of the federal aid accepted for that semester. The remaining portion of the federal aid will be cancelled, with the funds returned to the Department of Education.

Tuition charges will be prorated based on the date of withdrawal as follows:

Date of withdrawal Percentage of tuition charged
Before classes 0%
1st-2nd week 20%
3rd-5th week 40%
6th week 80%
After 6th week 100%

Financial Aid Satisfactory Academic Progress Policy

Federal regulations governing the student financial assistance programs stipulate that in order to continue to be eligible for Title IV funds (e.g. Direct Subsidized/Unsubsidized Loan, Direct Graduate PLUS Loan, Federal Perkins Loan) students must maintain satisfactory academic progress toward a degree. To maintain satisfactory academic progress, students must achieve a required minimum grade point average (GPA), complete a minimum number of credit hours, and graduate within a specified timeframe.

Financial aid satisfactory academic progress (SAP) guidelines by academic program

Program Qualitative (GPA) Quantitative (Pace) Maximum Timeframe
ABSN 2.0 Completing two-thirds (67%) of attempted coursework 87 DUSON credits
MSN/Certificate 2.7 5 years
DNP 5 years (7 years post-Bachelor’s)


Duke University School of Nursing monitors satisfactory academic progress (SAP) at the end of each semester. Failure to meet all three SAP requirements will result in financial aid warning status. Students will be notified of this status by email, and must meet all SAP requirements by the end of the next semester to maintain Title IV federal funding eligibility.

Interesting facts
The Patient Protection and Affordable Care Act (PPACA), informally referred to as Obamacare, is a United States federal statute signed into law by President Barack Obama on March 23, 2010. The law (along with the Health Care and Education Reconciliation Act of 2010) is the principal health care reform legislation of the 111th United States...
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